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The Fencing of Swimming Pools Act was introduced to protect young children from the danger of drowning.
The Council has a range of community buildings available for hire for recreational activities, events, meetings and private functions.
The Council has 112 units in Kaiapoi, Oxford, Rangiora and Woodend for people over 60 with limited means.
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The Waimakariri District Council is one of the largest employers in the Waimakariri District and has become an employer of choice.
Ruataniwha Kaiapoi Civic Centre has two meeting rooms available for use. These rooms can only be booked for meetings.
There are two meeting rooms available, these rooms are adjoining but can be booked separately as have separate access. Please note that there is no sound proofing between rooms.
Meeting room 1 – this room has a minimum hire period of 2 hours
Meeting room 2
If booking both Meeting room 1 and 2 together
Fees updated 1 July 2018 and include GST.
To book contact the Kaiapoi Service Centre - phone: 03 375 5008, or fill out the booking form (pdf, 149.3 KB).
ACCESS TO VENUE
If booking is for between 9am and 5pm Monday – Friday, the hirer will be required to collect a swipe card from the Kaiapoi Service Centre in the Ruataniwha Kaiapoi Civic Centre on the day of the hire. If booking is for Monday – Friday after 5pm the person arranging the booking will need to collect a swipe card before 5pm. If the booking is on the weekend the swipe card will need to be collected before 5pm on Friday. There will be a charge of $20.00 if the swipe card is not returned on the next business day or as otherwise arranged, or if the swipe card is damaged or lost.
RIGHT OF ENTRY
Waimakariri District Council reserves the right for council staff on presentation of an authorised warrant to be present at the venue at any time. Any Councillor, Hall Advisory Group member, Cleaner or Staff Member on Council business may enter the venue at any time.
BREACH OF CONDITIONS
Any breach of these conditions may result in:
Waimakariri District Council reserves the right to charge a cancellation fee of 50% if the hirer cancels the booking once the booking has been confirmed.
A charge may also apply when a booking time and date is changed after a booking is confirmed. Waimakariri District Council has the right to levy the full rental costs for meeting rooms cancelled less than 10 days prior to the event.
Confirmed bookings inside library hours may not be extended to run past 5pm Monday-Friday without prior agreement and payment.
HEALTH AND SAFETY IN EMPLOYMENT ACT 1992Hirer’s responsibilities:
ADDITIONAL HEALTH AND SAFETY
CLEANING AND RUBBISH REMOVAL
FIRE/ EVACUATION RESPONSIBILITIES
Every hirer is required to be familiar with the Emergency Evacuation Procedures. The appointed fire warden must ensure that all means of egress are checked at the start of the hire period and control and supervise the venue evacuation procedure.
In the event of a fire, evacuate the venue immediately then notify the Fire Brigade by phoning 111.
In the event of a power cut, emergency lighting will turn on.
All doors in and out of the building will automatically open. Doors need to be guarded to ensure that there is no re-entry to the building.
When the venue is safely evacuated, contact the Waimakariri District Council on 0800 965 468.
The hirer’s contract must be signed by a person 21 years of age or over and returned to the Waimakariri District Council office at least 7 days before hire. Identification may be requested.
HOURS OF USE
Hirers may not enter any facility until the time booked for the function and must be out of the facility by the end of hire. The booking period must include set up and cleaning of the venue.
CONCLUSION OF ACTIVITIES
If the meeting room is hired for an evening function Monday-Friday, activities must cease no later than 10pm.
The hirer must specify and request permission for the consumption of alcohol at the time of making the booking.
Noise from speakers must be kept to a moderate level at all times. Failure to comply with this condition may result in the early closure of your meeting and a significant fine.
DAMAGE TO THE MEETING ROOM OR FIXTURES
Any damage to the meeting room or fixtures or breakages must be notified immediately to the Council by the hirer (by advising the Service Centre in the Ruataniwha Kaiapoi Civic Centre or phoning 03 311 8900 if after hours). The hirer is responsible for the full value of any damage.
The hirer is responsible for securing the venue upon completion of the function.
PUBLIC LIABILITY INSURANCE
The hirer is responsible for public liability insurance. Insurance of $1,000,000 is recommended by the Waimakariri District Council. If your group/organisation does not already have its own insurance, the council insurance brokers, Jardine Lloyd Thompson, has group facility insurance available at a very competitive rate. Should you wish to utilise this insurance please contact Nicola Frayle at Jardine Lloyd Thompson ph 0800 111 644.
A swipe card to gain access to the meeting rooms can be collected from the Service Centre at 176 Williams Street Kaiapoi.
Payment can be made by cash, cheque or eftpos. Organisations may request to be invoiced.